Privacy Policy

Effective Date: August 17th, 2025

Everyday Humanitarians is committed to protecting your privacy. This policy outlines how we collect, use, and safeguard your personal data. By using our website, you consent to the practices described below.

1. Information We Collect

We may collect the following types of personal information:

a) General User Data

  • Name, email address, phone number, and mailing address when you sign up for our newsletter, make a donation, or contact us.
  • Non-personal data such as IP address, browser type, and device information for website performance improvements.

b) Donor Information

  • Payment details are securely handled by third-party processors (e.g., Donorbox and Stripe). Everyday Humanitarians does not store or have access to full credit card numbers or sensitive banking data.
  • We may collect your name, email, donation amount, donation frequency, and project preferences, as well as limited location data (e.g., country) provided at checkout. This information is used solely to manage your donations, generate receipts, and communicate impact updates.

2. How We Use Your Information

We use collected data to:

  • Process donations and generate receipts (via Donorbox/Stripe).

  • Send updates about funded actions, Goal Pot progress, and new campaigns.

  • Publish our own redacted receipts and a link to public pages/reports for transparency. We do not publish donor personal information in these public files.

  • Manage optional features like the Founders/Donor Wall (name/flag shown only with your explicit consent, you can opt out any time).

  • Improve website usability, donation flows, and communication tools.

  • Comply with legal/financial obligations (e.g., record-keeping, audits).
     We may also anonymize/aggregate data to analyze trends without identifying individuals.

We may also anonymize and aggregate certain data to analyze trends and donor engagement, without identifying individuals.

3. Data Protection and Security

We take reasonable security measures to safeguard your information against unauthorized access, alteration, or disclosure. Payment data is encrypted and processed securely by third-party providers. However, no online transmission method is 100% secure.

4. Donor Privacy

We are committed to protecting the privacy of our donors and community members.

  • We never sell, rent, or trade your personal information.

  • All donations are processed through secure, PCI-compliant platforms (Donorbox, Stripe).

  • You can update or revoke your communication preferences at any time by clicking the unsubscribe link in any email or by contacting us directly.

  • You may request a copy, correction, or deletion of your data by emailing [email protected].

  • We respect your privacy choices and will act on valid requests within a reasonable timeframe.

  • Founders/Donor Wall: We only display your name/flag emoji with your explicit permission. You can opt in/out or request removal at any time.

  • Anonymous giving: You can remain anonymous; we will not publish your name without consent.

  • Public proof: Our public receipts/ledger never include donor personal details.

5. Sharing Your Information

We only share personal data with third parties when it is:

  • Required to operate core services (e.g., Donorbox for donations, Stripe for payments, our web host/WordPress tools such as Elementor/Essential Addons, Google Analytics for site metrics, Airtable for transparency tracking, MailerLite for newsletters).

  • Required by law, regulation, or to respond to a valid legal request.

  • Necessary to protect the safety or legal rights of Everyday Humanitarians, its users, or the public.

All service providers are required to protect your data and only use it for the services they are contracted to provide.

6. Cookies and Tracking

We use cookies to improve user experience and website functionality. You can manage cookie settings through your browser. For more details, please refer to our Cookie Policy.

7. Third-Party Services and Links

We use reputable third-party services including, but not limited to:

  • Donorbox and Stripe for donation processing
  • Google Analytics for understanding site usage
  • Airtable for transparency reporting and donation tracking
  • Mailerlite for newsletter distribution

These providers may collect personal data in accordance with their own privacy policies.

Our website may contain links to external websites we do not control. We are not responsible for the content, privacy practices, or terms of those third-party websites. We often link to external public pages for transparency; linking does not imply partnership or endorsement, and those sites have their own privacy policies.

8. Your Rights

Users and donors have the right to:

  • Access and correct their personal information.
  • Opt-out of marketing communications.
  • Request data deletion unless required by law.

8A. Data Retention

  • Donation/transaction records and related compliance data: kept up to 7 years (legal/accounting requirements).

  • Newsletter/contact records: kept until you unsubscribe or ask us to delete them.

  • Aggregated/anonymous analytics: may be retained without a time limit (not personally identifiable).

We’ll delete or anonymize data when it’s no longer needed for the purposes above.

9. International Users

If you are accessing this website from the European Union, United Kingdom, or any jurisdiction with data protection laws, you have the right to:

  • Access, correct, or delete your personal data.

  • Object to or restrict certain processing.

  • Withdraw consent (for example, marketing emails or Donor Wall display) at any time.

Legal bases we rely on:

  • Performance of a contract (processing your donation/subscription).

  • Legitimate interests (running a transparent small-donation platform, fraud prevention, site security, basic analytics).

  • Consent (newsletters/marketing, optional Donor Wall display).

  • Legal obligation (record-keeping, audit, tax).

To exercise your rights or lodge a complaint, contact [email protected]. You may also contact your local data protection authority. Data may be processed outside your country (e.g., Canada/US) with safeguards appropriate to the transfer and the service providers we use.

10. Changes to This Policy

We may update this policy periodically. Changes will be posted on this page with an updated effective date.

11. Contact Us

For privacy-related inquiries, contact us at [email protected].

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